Print address labels from a PDF template
Printing address labels means placing each address at the exact position of a die-cut sticker on a commercial label sheet. This page builds that PDF in your browser: paste addresses separated by blank lines and it lays them onto a 30-up grid (1 in × 2.625 in, US Letter), a 21-up grid (63.5 × 38.1 mm, A4), or a 10-up shipping grid (4 in × 2 in, Letter). You can adjust the font size, skip labels already used on a partial sheet, or repeat one address across the whole sheet for return-address labels.
How it works
Each of the three layouts is a fixed geometric grid copied from the dimensions the label industry standardized decades ago. The 30-up Letter layout is 3 columns × 10 rows of 1 in × 2.625 in labels with a 0.5 in top margin and roughly 0.19 in side margins plus small column gutters; the 21-up A4 layout is 3 × 7 labels of 63.5 × 38.1 mm; the 10-up shipping layout is 2 × 5 labels of 4 in × 2 in. These same dimensions are used by virtually every office-supply brand's sheets, so the generated PDF lines up with whichever brand of blank sheet you load — what matters is the physical label size and count, not the brand name on the box.
Your pasted text is split into address blocks at blank lines, preserving the line breaks inside each block. The tool then walks the grid positions in reading order — left to right, top to bottom — and draws one block per position, centered vertically inside the label with a small safety inset so text never touches the die-cut edge. The skip-N option simply advances the starting position by N before placement begins, which is how you reuse a sheet with some labels already peeled: count the missing labels, enter that number, and printing starts on the first intact sticker. Repeat-first-address mode replaces the input list with copies of the first block, filling every position on the sheet — the standard way to run off return-address labels.
Text is drawn as vector glyphs from an embedded standard font at your chosen size, and overflowing lines are stepped down automatically so a long company name does not bleed onto the neighboring label. One caution applies above all others: label sheets are unforgiving of scaling. The die-cut positions are absolute, so a "fit to page" or "shrink to printable area" setting — which typically rescales by 3–6% — accumulates offset down the page until the bottom row prints across two stickers. Print at 100% ("Actual size"), and run a plain-paper test first, holding it against a label sheet in front of a light to confirm registration.
Illustrative example: 74 holiday-card addresses on 30-up sheets
Illustrative scenario, not a recorded benchmark. File sizes, timings and results depend on the input and device. Try the reproducible samples.
A family pastes 74 addresses (each 3–4 lines, blank line between them) and picks the 30-up Letter layout at 10 pt. That fills two complete sheets of 30 and a third sheet with 14 labels, leaving 16 positions blank — a 3-page PDF of about 21 KB. Two months later they need 12 more labels and still have that third sheet, now missing its first 14 stickers: they paste the 12 new addresses, set skip to 14, and the tool leaves positions 1–14 empty so printing lands exactly on the surviving stickers. Finally they generate one more sheet in repeat mode with their own address, producing 30 identical return-address labels from a single typed block. All three print runs used 100% scale; the third-sheet reprint lined up because the geometry is identical between runs.
Frequently asked questions
Which label sheets do the three layouts match?
The 30-up layout matches the ubiquitous 1 in by 2.625 in address label sheets on US Letter, the 21-up layout matches 63.5 by 38.1 mm sheets on A4, and the 10-up layout matches 4 in by 2 in shipping label sheets on Letter. Any brand of sheet cut to those dimensions will line up.
How do I separate one address from the next?
Leave one blank line between address blocks. Line breaks inside a block are kept, so a three-line address prints as three lines on its label.
Can I reuse a label sheet that is already partly used?
Yes, set the skip option to the number of labels already peeled off and the tool leaves that many positions empty before placing the first address. Positions count left to right, then top to bottom.
How do I print a whole sheet of the same return address?
Enter the address once and switch on repeat-first-address mode. The tool copies that single block into every label position, filling a complete 30-up or 21-up sheet with identical return-address labels.
Why is 100% print scale required for label sheets?
Label sheets are die-cut at fixed physical positions, so even a 3 or 4 percent fit-to-page reduction shifts the bottom rows several millimeters off their stickers. Always print at 100% or Actual size, and test on plain paper held against a sheet first.
What font size fits on a small address label?
For 1 in by 2.625 in labels, 9 to 11 pt fits a four-line address comfortably; the tool lets you adjust size before generating. Larger 4 in by 2 in shipping labels stay legible up to about 14 pt.